MINUTES OF THE INAUGURAL MEETING OF GAMBIA EDUCATION SUPPORT G.E.S.
HELD AT 58 HIDE TOWER">
MINUTES OF THE INAUGURAL MEETING
OF GAMBIA EDUCATION SUPPORT G.E.S.
HELD AT 58 HIDE TOWER,
WESTMINSTER, LONDON
ON SUNDAY 30TH MAY 2004 AT 12
NOON.
It was
proposed by Linda Kerr, seconded by Tony Murtagh and CARRIED unanimously
that the constitution be formally ADOPTED. Francis
Glynn accepted with pleasure but advised attendees he would not stand for
re-election at the end of his term as he planned to spend more time in
Gambia. Treasurer:
Francis Glynn proposed Sarah Travers be elected in her absence as
Treasurer, seconded by David Brodie and CARRIED. Secretary:
Francis Glynn proposed Julie Limbrick be elected as
Secretary, seconded by Helen Murtagh and CARRIED.
6.
Treasurer's Report: In the
absence of Sarah Travers Francis Glynn reported on the following:- Report
ACCEPTED. General
discussion included the following: 7.
Chairman's Report: Francis
Glynn reported he was currently utilising the existing GTS web site with
separate links to GES. He had adapted the GTS logo for GES but invited
alternative suggestions from attendees. An offer was
accepted from Tony Murtagh to set up and maintain a separate GES website.
Projects: Accountability: Established
staff in Gambia assure accountability and monthly accounts are maintained
with expenditure closely monitored. Receipts are now given for gifts
handed into the GTS Office in Gambia. Francis Glynn
assured all present that GES would ensure accountability of all funds
raised and sent to Gambia for educational purposes. Income and Expenditure
will be published on the GES web site he added. Currently, he
stated when mistakes by GTS are made an honest and upfront acknowledgement
appears on the web site - an honest, if sometimes uncomfortable response
to queries is also adopted and Mr. Glynn asked for approval for this style
of openness to apply to GES also. It was AGREED
Mr.Glynn's style of openness be applied for GES.
The
importance of clear audit trails was emphasised and the intention to audit
money against individual sponsorships. An earlier offer from Alun Evans to
set up and maintain a database of sponsors and members had been accepted. Discussions to take
place with the Treasurer regarding Standing Orders for membership fees for
both GTS and GES are to take place. Attendees were invited to make
suggestions on the level of membership fee to be levied for membership of
GES. (GTS annual subscription is £12.50) Following
discussion it was AGREED the GES annual subscription be £10.
GTS in Gambia was
set up to provide jobs for Gambians by supporting tourists with services.
Thus the membership of GTS includes benefits i.e. free airport collection
service, discounts etc. No benefits
whatsoever will be available to GES members or trustees - the remit of GES
is solely to support by various methods education in the Gambia. No objection was
raised to membership of both organisations - separate subscriptions due.
Francis
Glynn invited suggestions and advised attendees of the offer from Linda
Kerr and Kenny to assist with the above. An
offer was accepted from Tony Murtagh and Nick Palister to prepare a draft
one-off P.R. pack for volunteers.
Francis
Glynn advised attendees sponsorship monies currently raised by GTS in
Gambia reach £15,000 per annum, which will eventually be transferred to
the management of GES when charity status is obtained. However a more
reliable exchange of information on student progress must be established
in addition to strengthening the collection of same in Gambia - the
previous weakness of feedback to sponsors must be eradicated he added. The
planned database of sponsors and students, plus membership details should
greatly assist. It was AGREED the
relevant information and software be forwarded to Alun Evans to assist
with database establishment.
Fuller
discussion to take place at the next meeting on the possibility of support
to teachers. Attendees were advised Dawn and Paul Webster are working on
an education package.
Attendees
were assured by the Chairman any monies currently directed to specific
projects under GTS would continue in the same designated manner under GES. The
possibility of Prince Charles as a Patron was discussed. Tony Murtagh
agreed to look at the Princes Trust website and consider an approach.
Other suggestions would also be welcomed the Chairman added. The
current number of placements for gap year students is 10 - offering
accommodation of 5 double beds. Volunteers/teachers
already having completed CRB checks in this country would not be required
to apply for a Police Check. GTS -
the 'sister' organisation to GES anticipates receiving its NGO status in
Gambia by the end of the year. GES
would not be eligible to apply, as it will be registered in England. CC21 and CC3 were
distributed to the trustees and the secretary advised CC20, Appeals for
Funds, was to hand for reference.
Annual
General Meeting - JUNE 2005. (Executive
Committee Meeting for trustees only - provisional arrangements We
declare acceptance and willingness to act in the trusts of the charity.
Signed by the Trustees: Chairman…………………………………Francis
Glynn Treasurer…………………………………Sarah Travers
Secretary…………………………………Julie Limbrick
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